Transform Academic Governance with Educare ERP
Developed by Compugraphs Softech Solutions Pvt. Ltd., Educare is the complete institutional ERP for schools, engineering colleges, polytechnics, and universities. Connect admissions, multi-installment fee planners, RFID library kiosks, hostel mess counts, and GEO-fenced Android attendance into a synchronized campus network.
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Built to Run Every Corner of the Institution
Educare digitizes paperwork, tracks finances, secures campus perimeters, and connects teachers, students, and parents in real time.
Student Lifecycle & Admissions
End-to-end management from application form sale, registration, entrance ranking, and enrollment to section, roll number, and house allocations.
Fees Planner & Collection Counter
Class-wise and student-specific fee structures with custom discounts, late penalty fines, multi-installment planning, and instant printed receipts.
Biometric & RFID Smart Attendance
Live sync with thumb scanners, face recognition, and RFID gate barriers. Automatically dispatches real-time SMS to parents on absence or late entry.
Hostel & Mess Governance
Room and bed allocations, mess fees, biometric meal counts (breakfast, lunch, dinner), visitor registers, and automated late-comer curfew reports.
Automated Library & Kiosk
Barcode and RFID book tagging, member cards for students and faculty, automated fine calculations, book reservation, and self-search touch kiosks.
Fleet Transport & GPS Tracking
Route planning, stoppage mapping, vehicle assignment, student pickup verification, and real-time vehicle movement tracking for anxious parents.
Examinations & Report Cards
Exam scheduling, admit card generation, grading systems, tabular mark entry, centralized tabulation sheets, and bulk result SMS dispatch.
Books, Stationery & Store Inventory
Mass book bundle sales planners, loose uniform inventory, asset purchasing, consumable requisitions, multi-godown tracking, and GST reporting.
Clearance & Leaving Certificates
Centralized multi-department "No Dues" clearance (Library, Lab, Hostel, Accounts, Sports) generating verifiable Transfer / Leaving Certificates.
Technical & General Features of Educare
Browse through all official capabilities engineered by Compugraphs Softech. Use the search bar or category filters for instant access.
Student Admissions & Record Maintenance
Student Inquiry Management
Logs, monitors, and tracks prospective student and parent inquiries through to admission.
Form Selling & Registration
Tracks prospectus and application form issuance with sequential registration numbering.
Admission & Re-admission
Handles fresh academic intakes as well as automated batch promotion re-admissions.
Student Complete Info Management
360° student records covering personal, family, medical history, and photo documents.
Student Track Record Maintenance
Maintains continuous performance timelines, achievements, extra-curriculars, and conduct.
Assignment of Roll No, Section & House
Automated or custom division of students into classrooms, houses, and roll numbers.
Student Pass Out / Leave Status
Tracks academic pass-outs, withdrawals, alumni status, and school transfer states.
Fees Planning, Counter Collection & Financial Vouchers
Student Wise Fees Planner
Custom tailored installment plans accommodating sibling discounts and scholarships.
Class Wise Fees Planner
Standardizes academic tuition, laboratory, library, sports, and exam fee structures per standard.
Collection of Fees & Charges
High-speed fee counters with multi-mode payment, automated late fees, and printed receipts.
Receipt, Payment & Journal Vouchers
Full institutional double-entry financial ledger accounting integrated with school bank books.
Hostel, Access Control & Internal Canteen
Student Admission To Hostel
Allocates building, floor, room, and bed numbers with guardian contact profiles.
Hostel Fees Collection
Automated periodic billing of boarding, lodging, electricity, and room maintenance charges.
Hostel Attendance / Access Control
Biometric and turnstile gating ensuring only authorized boarders access residential blocks.
Hostel Late-Comer Reporting
Generates disciplinary alerts for students breaching evening curfew deadlines.
Hostel Internal Canteen Management
Manages canteen menus, dietary provisions, food vendor billing, and meal tokens.
Biometric Lunch / Dinner Counts
Precise finger/RFID punches verify genuine diners and eliminate catering food wastage.
Stationery, Uniforms, Multi-Godown & Asset Inventory
Books & Stationary Purchase
Procurement of academic textbooks, exercise notebooks, and branded campus stationery.
Mass Book Sales Planner
Pre-bundles entire class booklists for rapid session distribution without manual picking.
Mass & Loose Book Sales
Fast counter point-of-sale clearance for full bundles or single replacement books.
Book Stock Adjustment / Rejection
Records spoiled, misprinted, or out-of-syllabus book stock write-offs.
Purchase Order Preparation
Generates formal institutional POs for suppliers with approved rate matrices.
Purchase of Assets & Consumables
Tracks capital equipment (computers, smartboards, lab gear) and daily consumables.
Issue / Consumption of Materials
Regulates departmental material requisitions with supervisor digital sign-offs.
Rejection / Adjustment of Assets
Tracks physical asset decommissioning, damage inspections, and depreciation.
Multi Godown Storage Management
Centralized inventory control over multiple departmental storage rooms and warehouses.
GST Related Reports & Statement
Formats commercial institutional sales into GSTR-compliant accounting reports.
Biometrics, RFID & GEO-Fenced Attendance
Biometric Device Integration
Direct live data pulling from fingerprint scanners, facial terminals, and optical barriers.
Mass & Class-Wise Attendance
Flexible recording by whole-school gate scans or individual teacher classroom registers.
Android GEO-Fenced Attendance
Allows verified staff or students to mark attendance strictly inside campus boundary coordinates.
SMS To Parents on Daily / Monthly Attendance
Instant SMS alerts notify guardians if a pupil fails to arrive by the morning bell.
Student Template / RFID Management
Encodes and maintains biometric thumbprints and high-frequency RFID smart cards.
Notice Board with SMS & App Alerts
Dispatches institutional emergency notices, holidays, and circulars instantly to phones.
Library Barcoding, RFID & Lending System
Book Barcoding & RFID Tagging
Comprehensive cataloging with Dewey accession numbers, barcodes, and anti-theft RFID.
Book Lending to Students & Faculty
Fast check-out with borrowing limits, return dates, and automated renewal rights.
Book Return & Condition Audit
Inspects book condition upon return and updates digital catalog status instantly.
Impose Fines on Loss or Late Returns
Calculates per-day overdue penalties or replacement costs routed straight to fee ledgers.
Examinations, Clearance & Leaving Certificates
Examination Group & Planner
Designs term exam dates, seating arrangements, and automated student hall tickets.
Examination Marks Upload
Facilitates faculty marks entry via spreadsheets, grading rules, and ranking tabulations.
Mass Exam Result SMS to Parents
Delivers individual student term marks and ranks directly to parent phones with one click.
Centralized Clearance ("No Dues")
Consolidates sign-offs across Library, Labs, Sports, Mess, and Accounts before exit.
Transfer & Leaving Certificate (TC)
Generates tamper-proof verifiable School / College Leaving Certificates automatically.
Human Counting Analytics
Sensor integration to audit footfall through auditorium, canteen, and library doors.
Transport Routes, Stoppages & Bus Attendance
Transport Route & Stoppage Planner
Defines transit networks, designated boarding halts, and localized transport tariffs.
Assignment of Student to Route
Maps each commuter student to authorized buses and stops with pickup rosters.
Vehicle & Driver Assignment
Allocates buses, drivers, conductors, vehicle insurance, and pollution certificate logs.
Onboard Vehicle Attendance Scan
Conductors scan RFID badges as children board to alert parents of safe transit.
System Architecture & Multi-Level Security
Multistage & Multi Level Security
Enforces strict role permissions (Principal, Accounts, Faculty, Librarian, Warden).
On-Screen Short Keys for Fast Access
High-efficiency keyboard hotkeys allow rapid fees and admission entries with zero lag.
Auto & Manual Data Backup
Automated snapshot archives to secure on-premise servers and encrypted cloud mirrors.
Educare Special Features
Modern cloud portals, touch kiosks, high-assurance RFID gates, and live parent mobile tracking.
Admin Cloud Portal
Enables chairmen, principals, and deans to supervise attendance, financial collections, and student registers from anywhere on the globe.
Student / Parent Mobile App
Transparent Android application for parents featuring live fee receipts, homework notices, exam report cards, and attendance logs.
Mass Entry Gate Attendance
Mass walk-through RFID portal gates read hundreds of student cards simultaneously as they cross the campus perimeter.
Parent Vehicle Tracking
Dedicated GPS tracking application empowering parents to watch their child's school bus position on live maps in real time.
Student / Parent Web Portal
Desktop browser portal for parents to download fee invoices, academic calendars, and circulars securely from home.
Library Book Search Kiosk
Dedicated self-service touchscreen kiosks placed inside libraries for students to quickly query title locations and rack availability.
RFID / Barcode Library Engine
Instant issue and returns using automated optical readers and magnetic deactivation tags to safeguard valuable volumes.
Driver GPS Movement App
Driver console application updating speed, estimated arrival times, and stop alerts directly to the central transit server.
Educare Usability Domains
Scalable architecture adaptable to any institutional scale across India.
Compugraphs Softech Solutions Pvt. Ltd.
Consult with our educational enterprise engineers in Bhubaneswar to schedule an on-campus demonstration and workflow requirement analysis.
N4/153, N4, Block N4, IRC Village, Nayapalli, Bhubaneswar, Odisha 751015
Schedule an Educare Walkthrough
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